What is still your responsibility
Moving to Tableau Cloud removes servers from your to-do list, not operations. Site administrators still own:
- Refresh reliability: extracts, flows and subscriptions that fail, run late or are suspended.
- Site capacity: storage and daily refresh capacity for the site.
- Connections to your data: including Tableau Bridge for data behind your firewall.
- Content and users: what is used, what is not, and who has access.
- Changes: settings and permissions that affect security.
What Tableau Cloud gives you
Site status and jobs
Site administrators can review jobs and their outcomes, and Tableau publishes the service status of Tableau Cloud. See Monitor site activity.
Admin Insights
A built-in project with data about your site that you can use to build your own administrative dashboards. See Use Admin Insights to create custom views.
Email notifications
Owners can be emailed when a refresh fails, and site administrators are warned as the site approaches its daily refresh capacity.
Where the built-in tools stop
- You build and maintain the dashboards yourself.
- Someone has to look at them. Nothing reaches you unless you go and check.
- Notifications arrive late, usually after the failure or once the limit is close.
- They rarely explain the cause or suggest what to do next.
Adding early warning
VizBolt Cloud Intelligence works alongside Tableau’s own administrative views and status page. It watches your site continuously and tells you what is developing, why it matters and what to do next, by Email, Slack or Microsoft Teams. It makes recommendations only; nothing changes in Tableau automatically.
Related guides: why Tableau suspends extract refreshes and Tableau Cloud storage capacity.
A simple routine for site admins
- Know your critical content and when it must be fresh.
- Make sure failure emails reach current owners.
- Check capacity trends monthly, not only when a warning arrives.
- Review unused content every quarter.
- Keep an eye on Bridge if you refresh data from your own network.
Common questions
Do I need to monitor Tableau Cloud?
Yes. Salesforce runs the infrastructure, but refresh reliability, site capacity, content, users and connections to your data remain the site administrator’s responsibility.
What is Admin Insights?
A built-in Tableau Cloud project that provides data about your site, which you can use to build your own administrative dashboards.
Does Tableau Cloud alert me to problems?
It emails owners about failed refreshes and warns administrators as the site nears its daily refresh capacity. It does not warn you about most developing problems in advance.
How is VizBolt Cloud Intelligence different?
It watches the site continuously and sends early warnings with the evidence and a recommended next step, alongside Tableau’s own views.
Further reading: Tableau Help, Monitor site activity; Use Admin Insights to create custom views; Capacity set at the site. Tableau and Salesforce are trademarks of Salesforce, Inc.